Task

Deadline

Notes

• Exhibitor Blog/Newsletter

N/A

Check here regularly for helpful information important logistical information and on making the most of your sponsorships!

• Payment - 50%

Due day of signing 

Please see your invoice for instructions on remitting payment, or contact Brian Koon with questions (bkoon@randallreilly.com or 205-248-1136)

• Submit Creative for Ancillary Sponsorships 

• Update exhibitor Profile

Your online profile can be updated at any time. However, this information that is showing on the deadline date will be featured in the onsite directory. Click here for the dashboard

• Submit Meeting Room/Press Conference Reservation Form, if applicable

7.6.2020

*If Applicable – Submit this to your Client Success Manager.

• Register for Exhibitor Badges

7.15.2020

*If registered after this date, the badges will not be mailed prior to the show date. You will be able to pick up badges ordered after this date onsite.

• Submit EAC Form, if applicable

7.15.2020

*If Applicable – Submit this to your Client Success Manager.

• Deadline to Receive Discounted Prices on electrical services from the Convention Center

7.27.2020

The forms to order booth services are in the Exhibitor Services Manual. To access the Exhibitor Services Manual, click here.

• Advanced Freight Receiving Start Date

7.27.2020

This is the date Freeman will begin receiving shipments at their warehouse. For shipping addresses and more information, please click here.

• Deadline to Receive Discounted Prices on Your Booth Furnishings Ordered from Freeman

8.3.2020

The forms to order booth services are in the Exhibitor Services Manual. To access the Exhibitor Services Manual, click here.

• Deadline to Book Discounts Hotel Rooms in the GATS Room Block Through OnPeak

7.31.2020

Phone number: 800-221-3531 – ask for the GATS booking, or visit our website.  Rooms booked after this date will not be eligible for the discounted room-block rate. 

• Payment - Full

7.1.2020

Please see your invoice for instructions on remitting payment, or contact Brian Koon with questions (bkoon@randallreilly.com or 205-248-1136)

• Order Customer Tickets

8.3.2020

*If ordered after this date, it is possible that they may not be received in the mail prior to the show date.

• Deadline to Receive Discounted Prices on in Booth Catering Orders from Centerplate

8.3.2020

The forms to order booth services are in the Exhibitor Services Manual. To access the Exhibitor Services Manual, click here.

• Deadline to Receive Discounted Prices on Internet Services Ordered from Smart City

8.9.2020

The forms to order booth services are in the Exhibitor Services Manual. To access the Exhibitor Services Manual, click here.

• Submit a Press Release, if applicable

8.10.2020

Submit Free Press Release by completing the online form here.

• Submit Giveaway Info

8.10.2020

Submit information on booth activities and giveaways by emailing your Client Success Manager or check the Exhibitor Blog for more details on how to submit your giveaways!

• Submit Completed Texas Tax ID Form

8.7.2020

Click here for additional information. *Note: This form is required even if you are not selling.

• Advanced Freight Receiving End Date

8.19.2020

This is the date Freeman will stop receiving shipments at their warehouse. Items arriving after 8.14, 2019 could still be received, but for an additional charge. For shipping addresses and more information, please click here.

• Submit Certificate of Insurance

8.14.2020

Click here for additional information on coverage requirements.

• Show-Site Freight Receiving Start Date

8.24.2020

This is the date Freeman will begin receiving shipments at the convention center. Any items arriving before this date WILL be refused. For shipping addresses and more information, please click here.

• Show-Site Freight Receiving End Date

8.26.2020

This is the date Freeman will stop receiving shipments at the convention center. For shipping addresses and more information, click here.

• Move-in

8.24.2020-

8.27.2020

Check back for the 2020 Target Move-In Plan for your specific move-in date/time. .

• Exhibitor Move-Out

8.29.2020 - 8.30.2020

Exhibitors may not begin breaking down their booths until the show closes at 4:00 p.m. on Saturday, August 29.  Exhibitors must be out of the convention center by 2:00 p.m. on Sunday, August 30.