The Great American Trucking Show

Exhibitor Checklist

As we draw closer to the upcoming 2018 Great American Trucking Show, there are several deadlines that you need to be aware of, such as, ordering tickets, registering for exhibitor badges, ordering booth services, and more.  We have included some more information here.

Task

Deadline

Notes

  • Exhibitor Blog/Newsletter

N/A

Check here regularly for helpful information important logistical information and on making the most of your sponsorships!

 

  • Payment - 50%

5.1.2018

Please see your invoice for instructions on remitting payment, or contact Brian Koon with questions (bkoon@randallreilly.com or 205-248-1136)

 

  • Submit Meeting Room/Press Conference Reservation Form, if applicable

7.6.2018

*If Applicable – Submit this to your Client Success Manager.

  • Register for Exhibitor Badges

7.11.2018

*If registered after this date, the badges will not be mailed prior to the show date. You will be able to pick up badges ordered after this date onsite.

 

  • Submit EAC Form, if applicable

7.18.2018

*If Applicable – Submit this to your Client Success Manager.

  • Deadline to Receive Discounted Prices on electrical services from the Convention Center

7.23.2018

The forms to order booth services are in the Exhibitor Services Manual. To access the Exhibitor Services Manual, click here.

  • Advanced Freight Receiving Start Date

7.23.2018

This is the date Freeman will begin receiving shipments at their warehouse. For shipping addresses and more information, please click here.

 

  • Submit Creative for Ancillary Sponsorships

7.27.18

*If Applicable – Submit this to your Client Success Manager.

  • Update Exhibitor Profile

7.27.2018

Your online profile can be updated at any time. However, the information that is showing on the deadline date will be featured in the onsite directory.

 

 

  • Deadline to Receive Discounted Prices on Your Booth Furnishings Ordered from Freeman

7.30.2018

The forms to order booth services are in the Exhibitor Services Manual. To access the Exhibitor Services Manual, click here.

  • Deadline to Book Discounts Hotel Rooms in the GATS Room Block Through OnPeak

7.31.2018

Phone number: 800-221-3531 – ask for the GATS booking, or visit our websiteRooms booked after this date will not be eligible for the discounted room-block rate

                   

  • Payment - Full

8.1.2018

Please see your invoice for instructions on remitting payment, or contact Brian Koon with questions (bkoon@randallreilly.com or 205-248-1136)

 

  • Order Customer Tickets

8.1.2018

*If ordered after this date, it is possible that they may not be received in the mail prior to the show date.

 

  • Deadline to Receive Discounted Prices on in Booth Catering Orders from Centerplate

8.3.2018

The forms to order booth services are in the Exhibitor Services Manual. To access the Exhibitor Services Manual, click here.

  • Deadline to Receive Discounted Prices on Internet Services Ordered from Smart City

8.5.2018

The forms to order booth services are in the Exhibitor Services Manual. To access the Exhibitor Services Manual, click here.

  • Submit a Press Release, if applicable

8.10.2018

Submit Free Press Release by completing the online form here.

  • Submit Giveaway Info

8.10.2018

Submit information on booth activities and giveaways by emailing your Client Success Manager or check the Exhibitor Blog for more details on how to submit your giveaways!

 

  • Submit Completed Texas Tax ID Form

8.10.2018

Click here for additional information. *Note: This form is required even if you are not selling.

  • Advanced Freight Receiving End Date

8.15.2018

This is the date Freeman will stop receiving shipments at their warehouse. Items arriving after 8.16.2017 could still be received, but for an additional charge. For shipping addresses and more information, please click here.

 

  • Submit Certificate of Insurance

8.17.2018

Click here for additional information on coverage requirements.

  • Show-Site Freight Receiving Start Date

8.20.2018

This is the date Freeman will begin receiving shipments at the convention center. Any items arriving before this date WILL be refused. For shipping addresses and more information, please click here.

 

  • Show-Site Freight Receiving End Date

8.22.2018

This is the date Freeman will stop receiving shipments at the convention center. For shipping addresses and more information, click here.

 

  • Move-in

8.20.2018 - 8.22.2018

Click HERE the Target Move-In Plan for your specific move-in date/time. .

 

  • Exhibitor Move-Out

8.25.2018 - 8.26.2018

Exhibitors may not begin breaking down their booths until the show closes at 4:00 p.m. on Saturday, August 25.  Exhibitors must be out of the convention center by 2:00 p.m. on Sunday, August 26.

 

Please feel free to send us a message with any questions you may have by clicking here or by calling 888-349-4287!